Open Learning Student Forms

Some PDFs must be downloaded to your computer, then opened and filled with Adobe Acrobat.

 

Academic Appeals

Use this form to review academic decisions with your Open Learning Faculty Member, and to proceed through the required steps to a formal academic appeal.

PDF Form: Academic Appeal

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Application for Graduation

Students must apply for graduation after completion of certificate, diploma or degree requirements. This is done through myTRU.

  1. Log into myTRU
  2. Look for the Academic Record section and click the Apply to graduate link.
  3. Follow the directions - check the box within the online form to RSVP Convocation
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Request for Information/Update or Request a Calendar

  • Use this form to request the current print calendar, course and program information, and financial aid application forms.
  • Complete and submit the secure online form, email or mail the completed PDF form to Enrolment Services.
  • You may update your personal data online (address, phone number, email address) through myTRU, email or mail the completed form to Enrolment Services.
Form options (choose one)

Online form: Information Request
PDF form: Information Request/Update

Send the completed PDF form to: student@tru.ca or
TRU Enrolment Services
805 TRU Way, Kamloops, BC V2C 0C8

Cancellation/Withdrawal Request

  • Use this form to cancel your registration or withdraw from courses delivered by TRU-OL before the deadline stated in your welcome letter.
  • Complete and submit the secure online form or email or mail the completed PDF form to Enrolment Services.
  • This form is not applicable for online courses taken in campus-based programs.
Form options (choose one)

Online form: Cancellation/Withdrawal Request
PDF form: Cancellation/Withdrawal Request

Send the completed PDF form to: student@tru.ca or
TRU Enrolment Services
805 TRU Way, Kamloops, BC V2C 0C8

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Course Extension Fee Waiver Request

Use this form to request a course extension with fee waiver.

PDF form: Extension Fee Waiver Request

Send the completed form to: es-supervisor@tru.ca or
TRU Enrolment Services
805 TRU Way, Kamloops, BC V2C 0C8

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Course Extension Request

  • Log into myTRU
  • Look for the Open Learning Services section and click the Course extension request link.
  • If you are unable to use the online form, use the PDF form below and email or mail it to Enrolment Services before your course completion deadline.
  • Only one extension of 18 weeks duration per course is possible for continuous, self-paced courses. A fee will be charged for this service.
  • In order to be considered for a course extension, you must have submitted at least one assignment, project or exam prior to submitting the Course Extension Request.
  • If you are taking OL courses delivered by UVic, be aware that extensions are not normally granted but you may contact the relevant institution to discuss extensions and exceptional circumstances.
Form options (choose one)

Online form: Course Extension Request
PDF form: Course Extension Request

Send the completed PDF form to: student@tru.ca or
TRU Enrolment Services
805 TRU Way, Kamloops, BC V2C 0C8

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Course Registration

Register for TRU-OL courses online or email or mail the completed form to Enrolment Services.

Registration options (choose one)

Online form: Course Registration (with American Express, MasterCard, Visa)
PDF form: Course Registration

Send the completed PDF form to: student@tru.ca or
TRU Enrolment Services
805 TRU Way, Kamloops, BC V2C 0C8

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Exam Application Request

  • Log into myTRU
  • Look for the Open Learning Services section and click the Exam applications link.
  • Applications for BC and CIN applications as well as change requests are submitted using the online application through myTRU.
  • Students unable to write at a BC examination centre or one of the centres on TRU-OL's Canadian Invigilator Network (CIN) need to complete the Statement of Presiding Supervisor Form.
  • Only active courses with a final exam component will be available to submit the exam application request.
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Letter of Permission Request

  • If you plan to enrol in a course at an institution other than TRU-OL for credit toward your TRU-OL program, you must complete a Letter of Permission (LOP) Request form prior to enrolling in the course.
  • One Letter of Permission per semester, per institution is required for such courses.
  • Students who do not obtain a Letter of Permission risk taking a course that may not be transferable as suitable credit to their TRU program and will be required to pay the transcript assessment fee.
  • Email or mail the completed form to Enrolment Services. Students are responsible for paying any required admission fees to the transferring institution.

PDF form: Letter of Permission Request

Send the completed form to: Your Program Advisor

Marked Assignment Form

Students may use this form to submit their course assignments. Download and complete the PDF and mail it along with your assignment or email it as an attachment.

PDF form: Marked Assignment

Name Change Request

If you have legally changed your name, use this form to update your name with TRU and TRU-OL.

PDF form: Name Change Request

Send the completed form to: records@tru.ca or
TRU Enrolment Services
805 TRU Way, Kamloops, BC V2C 0C8

Program Admission

  • Apply through EducationPlannerBC if you are intending to complete a credential through TRU. Create an account or log in. Under Program Selection, choose the earliest term so that you can select the Open Learning program you wish to apply for.
  • To successfully apply online for a TRU program, you are required to pay an application fee using a credit card. If you can’t use a credit card please apply by email or mail using the PDF form below. Please note that Open Learning programs require additional fees. After submitting your application, you will receive an email in 2-4 business days stating the remaining fees that you owe. Visit the TRU-OL Tuition and Fees page for more information.
  • International students who want to take an online/distance program through Open Learning must apply using the PDF form. Once completed, email or mail the form to OL Admissions with the appropriate fees. International students taking Open Learning programs study online and by distance from their country of residence.
Form options (choose one)

Online form: Program Admission
PDF form: Program Admission

Send the completed PDF form to: oladmissions@tru.ca or
TRU Enrolment Services
805 TRU Way, Kamloops, BC V2C 0C8

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Receipt Request

  • This request form is designed for Open Learning students who need a receipt for monetary reimbursement or personal, non-tax related, use.

Online form: Receipt Request

Self-Introduction to Open Learning Faculty Member

  • You are encouraged to complete all or part of this form and send it to your Open Learning Faculty Member as soon as possible.
  • Download and complete the Microsoft Word form and email it as an attachment to your Open Learning Faculty Member or complete and mail the PDF form.
  • Open Learning Faculty Member contact information is provided in your welcome letter or in most web-based courses through the Mail function in Blackboard.
Form options (choose one)

Online form: Self-Introduction to Open Learning Faculty Member
PDF form: Self-Introduction to Open Learning Faculty Member

Sponsorship Form - Open Learning

  • Students who will be paying for their program or courses through a sponsor must use this form.
  • Students should ask their sponsor to fill out the form and mail or fax it to Thompson Rivers University, Open Learning using the contact information provided on the form.
  • The cover letter should be on the sponsor's letterhead.
  • TRU will not invoice your sponsor directly. Sponsored students are responsible for the outstanding balance on their student account at all times. Students must communicate details of charges to their sponsor and arrange for payment of fees. Students may obtain account information through myTRU.

PDF form: Letter of Sponsorship to TRU-OL

Statement of Presiding Supervisor

  • This form applies to students unable to write at a BC examination centre or one of the centres on TRU-OL's Canadian Invigilator Network (CIN).
  • Students intending to write their examination outside of Canada are required to contact TRU-OL Examinations.
  • Students able to write at a BC examination centre must apply through the Exam Applications link in myTRU
  • Email (exams@tru.ca) or fax the completed PDF form if you are residing more than 100 km from the nearest examination centre, residing outside BC, are incarcerated, have special accommodations or are requesting to write outside the examination session dates.

PDF form: Statement of Presiding Supervisor

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Consent to Release Personal Information (Third Party)

PDF form: Consent to Release Personal Information

Send the completed form to: records@tru.ca or
TRU Enrolment Services
805 TRU Way, Kamloops, BC V2C 0C8

Transcript Request

  • Order transcripts through myTRU (under Academic Transcript). If you have trouble logging in, contact the IT Service Desk.
  • Using myTRU is the fastest way, with the transcript normally mailed out the next business day.
  • You can also order by mail or in person, but these take more time.
  • It may take up to five business days to process a transcript request.
  • For official transcripts cost, see tuition and fees; you can pay by credit card.
  • If a letter grade is visible in myTRU, the grade will appear on the official transcript.
  • Any courses that are not completed will show up as "In Progress" on the transcript.
  • Transcripts cannot be delay-ordered for a future date; transcripts are sent when a request is made.
  • More about ordering transcripts is at Official Transcripts.

Withdrawal in Extenuating Circumstances

Use this form to request a medical or exceptional withdrawal.

PDF form: Withdrawal in Extenuating Circumstances

Send the completed form to: es-supervisor@tru.ca or
TRU Enrolment Services
805 TRU Way, Kamloops, BC V2C 0C8

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