Student Forms
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Most administrative and financial aid forms you may require as a TRU-OL student are provided on this website. You can complete and submit many secure forms online and download others provided in PDF format.
Contact Student Services for more information.
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Note: Effective September 1, 2011, TRU implemented a new fee schedule. The updated fee information can be found on our tuition and fees page. Please refer to it over any existing fees information.
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Forms Index
- Academic Appeals (writable PDF)
- Application for Graduation (apply through myTRU)
- Calendar Request (included on Information Request)
- Cancellation/Withdrawal Request
- CIN Exam Application (PDF only)
- Course Extension
- Course Registration
- Exam Change Request
- Fee Waiver/Medical and Exceptional Withdrawal Request (PDF only)
- Financial Aid Forms (PDF only)
- Information Request
- Information Update
- Letter of Permission Request
- Marked Assignment Form (PDF only)
- Program Admission/Transfer Credit (PDF or apply online)
- Receipt Request (apply online)
- Self-Introduction to Open Learning Faculty Member
- Sponsorship Form - Open Learning
- Statement of Presiding Supervisor (PDF only)
- Supervised Exam Application
- Transcript Request
Academic Appeals
- Use this form to review academic decisions with your Open Learning Faculty Member, and to proceed through the required steps to formal Academic Appeal, if desired.
More Information
Form
Application for Graduation
Students must apply for graduation after completion of certificate, diploma or degree requirements. This is done through their myTRU account.
- Log into your account - https://mytru.tru.ca
- Click onto the Student Resources tab
- Scroll down until you see 'My Academic Record OL' (left side of page)
- Select - Apply to Graduate
- Follow the directions - check the box within the online form to RSVP Convocation
More Information
Cancellation/Withdrawal Request
- Use this form to cancel your registration or withdraw from courses delivered by TRU-OL, SFU, or UVic before the deadline stated in your welcome letter.
- Complete and submit the secure online form or fax or mail the completed PDF form to Student Services.
More Information
Form Options (choose one)
CIN Exam Application
- This form applies to students from provinces other than BC residing in Canada and within 100 km of one of the centres on TRU-OL's Canadian Invigilator Network (CIN).
- Fax or mail the completed PDF form to TRU-OL Examinations by the application deadline date of the examination session requested.
- Note: If you reside within BC please see the forms in the Supervised Exam Application section on this page for your exam information.
- Note: If you are registered in TRU-OL courses delivered by SFU or UVic, do not submit TRU-OL examination application forms. You will find examination information in the SFU or UVic student handbook in your course package.
More Information
Form
Course Extension Request
- Use this form to request a course extension. Only one extension of 18 weeks duration per course is possible for continuous, self-paced courses, subject to eligibility criteria. No extensions are available for paced courses. A fee will be charged for this service.
- Eligibility Criteria for courses beginning November 1, 2010, and following: In order to be considered for a course extension, you must have submitted at least one assignment, project or exam prior to submitting the Course Extension Request. Extension requests for courses started before November 1, 2010, will be considered on an individual basis.
- Complete and send by fax or mail the completed PDF form to Student Services before the completion date of your TRU-OL course(s).
- If you are taking TRU-OL courses delivered by SFU or UVic, please be aware that extensions are not normally granted but you may contact the relevant institution to discuss extensions and exceptional circumstances.
More Information
Form Options (choose one)
Course Registration
- Register online or fax or mail the completed PDF form to Student Services to register in courses.
More Information
Registration Options (choose one)
Exam Change Request
- Use this form to request a change of your examination session or examination centre.
- Complete and submit the secure online form or fax or mail the completed PDF form to TRU OL Examinations.
More Information
Form Options (choose one)
Fee Waiver/Medical and Exceptional Withdrawal Request
- Use this form to request a course extension with fee waiver or withdrawal for medical or exceptional reasons from courses delivered by TRU-OL, SFU or UVic before the deadline stated in your welcome letter.
More Information
Form
Financial Aid Forms
Various financial aid forms and information are provided in PDF format.
Information Request/Update
- Use this form to request the current print calendar, course and program information, and financial aid application forms.
- Complete and submit the secure online form or fax or mail the completed PDF form to Student Services.
- You may update your personal data online (address, phone number, email address) through myTRU, or fax or mail the completed PDF form to Student Services.
Form Options (choose one)
Letter of Permission Request
- Students admitted to a TRU program offered through Open Learning who plan to take a course from a provider other than TRU OL must first apply for a Letter of Permission.
- One Letter of Permission per semester, per institution is required for such courses.
- Students who do not obtain a Letter of Permission risk taking a course that may not be transferable as suitable credit to their TRU program and will be required to pay the transfer credit fee.
- Fax or mail the completed PDF form to Student Services. Students are responsible for paying any required admission fees to the transferring university.
- Students whose program with TRU OL and a transferring university are listed on the CVU-UVC (Canadian Virtual University-université virtuelle canadienne) website can use the CVU-UVC Letter of Permission/Application form to save paying admission fees to CVU partner universities.
Form Options (choose one)
Marked Assignment Form
Students may use this form to submit their course assignments. Download and complete the PDF and mail it along with your assignment or email it as an attachment.
Program Admission/Transfer Credit
- Use this form if you are intending to complete a credential through TRU-OL or are applying for transfer credit.
- Fax or mail the completed PDF form to Admissions or apply online on the ApplyBC website.
More Information
Form Options
Receipt Request
- This request form is designed for Open Learning students who need a receipt for monetary reimbursement or personal, non-tax related, use.
Form Options
Self-Introduction to Open Learning Faculty Member
- You are encouraged to complete all or part of this form and send it to your Open Learning Faculty Member as soon as possible.
- Download and complete the Microsoft Word form and email it as an attachment to your Open Learning Faculty Member or complete and mail the PDF form.
- Open Learning Faculty Member contact information is provided in your welcome letter or in most web-based courses through the Mail function in WebCT.
Form Options (choose one)
Sponsorship Form - Open Learning
- Students who will be paying for their program or courses through a sponsor must use this form.
- Students should ask their sponsor to fill out the form and mail or fax it to Thompson Rivers University, Open Learning using the contact information provided on the form.
- The cover letter should be on the sponsor's letterhead.
Form Option
Statement of Presiding Supervisor
- This form applies to students unable to write at a BC examination centre or one of the centres on TRU-OL's Canadian Invigilator Network (CIN).
- Students intending to write their examination in Hong Kong are required to contact TRU-OL Examinations.
- Students able to write at a BC examination centre must complete and submit the Supervised Exam Application form.
- If you are registered in TRU-OL courses delivered by SFU or UVic, do not submit this form. You will find examination information in the SFU or UVic student handbook in your course package.
- Fax or mail the completed PDF form if you are residing more than 100 km from the nearest examination centre, residing outside BC, are incarcerated, have special needs (may required additional planning time and/or accommodations approval from program areas and Disability Services), or writing outside the examination session dates.
More Information
Form
Supervised Exam Application
- This form applies to students able to write at a BC examination centre.
- Students unable to write at a BC examination centre or one of the centres on TRU-OL's Canadian Invigilator Network (CIN) must complete and submit the Statement of Presiding Supervisor form.
- If you are registered in TRU courses delivered by SFU or UVic, do not submit this form. You will find examination information in the SFU or UVic student handbook in your course package.
- Complete and submit the secure online form or fax or mail the completed PDF form to TRU-OL Examinations by the application deadline date of the examination session requested.
More Information
Form Options (choose one)
Transcript Request
Request a TRU transcript.
- Please note that it may take up to five business days to process a transcript request.
- Official transcripts cost $5.10 per copy; the fee can be paid by credit card.
- If a letter grade is visible in mytru.ca it will appear on the official transcript.
- Any courses that are not completed will show up as "In Progress" on the transcript.
- Transcripts can't be delay ordered for a future date; transcripts are sent when a request is made.
Form
Contact Information
| Mail |
Thompson Rivers University, Open Learning
BC Centre for Open Learning, 4th Floor
900 McGill Road
Kamloops, BC V2C 0C8 |
| Fax |
250.852.6405 |
| Phone |
1.800.663.9711 (toll-free in Canada) or 250.852.7000 (Kamloops and International) |
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