Thompson Rivers University

TRU
Open Learning

Student Forms

Most administrative and financial aid forms you may require as a TRU-OL student are provided on this website. You can complete and submit many secure forms online and download others provided in PDF format.

Contact Student Services for more information.

Adobe Acrobat Reader Required to Complete PDF Forms

You will need the current version of Acrobat Reader to open, read, fill-in and print PDF forms. Download the latest version from the Acrobat website.

Note: Do not complete the PDF form in a web browser. Download the form and save it to your computer prior to filling it out.

Forms Index

Academic Records

Courses

Programs

Exams

Info Request

Academic Records

Transcript Request

Request a TRU transcript.

  • You can order transcripts through mytru.ca under My Academic Record. If you have trouble logging in, please contact the IT department at 1.888.852.8533 or itservicedesk@tru.ca.
  • Using myTRU is the fastest way, with the transcript normally mailed out the next business day.
  • You can also order by mail or in person, but these take more time.
  • It may take up to five business days to process a transcript request.
  • Official transcripts cost $8.40 per copy; the fee can be paid by credit card.
  • If a letter grade is visible in mytru.ca it will appear on the official transcript.
  • Any courses that are not completed will show up as "In Progress" on the transcript.
  • Transcripts can't be delay ordered for a future date; transcripts are sent when a request is made.
  • More information on ordering transcripts is available here.

Courses

Academic Appeals

  • Use this form to review academic decisions with your Open Learning Faculty Member, and to proceed through the required steps to formal Academic Appeal, if desired.

More Information

Form

Cancellation/Withdrawal Request

  • Use this form to cancel your registration or withdraw from courses delivered by TRU-OL, SFU, or UVic before the deadline stated in your welcome letter.
  • Complete and submit the secure online form or fax or mail the completed PDF form to Student Services.

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Course Registration

  • Register online or fax or mail the completed PDF form to Student Services to register in courses.

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Course Extension Request

  • Students must log into their myTRU account to access the online Course Extension Request form. Click on the Open Learning Student tab. The Course Extension Request form is located on the top left under OL Online Services.
  • If you are unable to use the online form, please fill out the PDF form below and fax or mail it to our office before your course completion deadline.
  • Only one extension of 18 weeks duration per course is possible for continuous, self-paced courses. A fee will be charged for this service.
  • In order to be considered for a course extension, you must have submitted at least one assignment, project or exam prior to submitting the Course Extension Request.
  • Either complete the online form through the myTRU portal or the PDF form sent by fax or mail to Student Services before the completion date of your TRU-OL course(s).
  • If you are taking TRU-OL courses delivered by SFU or UVic, please be aware that extensions are not normally granted but you may contact the relevant institution to discuss extensions and exceptional circumstances.

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Fee Waiver/Medical and Exceptional Withdrawal Request

  • Use this form to request a course extension with fee waiver or withdrawal for medical or exceptional reasons from courses delivered by TRU-OL, SFU or UVic before the deadline stated in your welcome letter.

More Information

Form

Marked Assignment Form

Students may use this form to submit their course assignments. Download and complete the PDF and mail it along with your assignment or email it as an attachment.

Receipt Request

  • This request form is designed for Open Learning students who need a receipt for monetary reimbursement or personal, non-tax related, use.

Form Options

Self-Introduction to Open Learning Faculty Member

  • You are encouraged to complete all or part of this form and send it to your Open Learning Faculty Member as soon as possible.
  • Download and complete the Microsoft Word form and email it as an attachment to your Open Learning Faculty Member or complete and mail the PDF form.
  • Open Learning Faculty Member contact information is provided in your welcome letter or in most web-based courses through the Mail function in WebCT.

Form Options (choose one)

Sponsorship Form - Open Learning

  • Students who will be paying for their program or courses through a sponsor must use this form.
  • Students should ask their sponsor to fill out the form and mail or fax it to Thompson Rivers University, Open Learning using the contact information provided on the form.
  • The cover letter should be on the sponsor's letterhead.
  • TRU will not invoice your sponsor directly. Sponsored students are responsible for the outstanding balance on their student account at all times. Students must communicate details of charges to their sponsor and arrange for payment of fees. Students may obtain account information through the myTRU student portal.

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Programs

Application for Graduation

Students must apply for graduation after completion of certificate, diploma or degree requirements. This is done through their myTRU account.

  1. Log into your account - https://mytru.tru.ca
  2. Click onto the Student Resources tab
  3. Scroll down until you see 'My Academic Record OL' (left side of page)
  4. Select - Apply to Graduate
  5. Follow the directions - check the box within the online form to RSVP Convocation

More Information

Letter of Permission Request

  • Students admitted to a TRU program offered through Open Learning who plan to take a course from a provider other than TRU-OL must first apply for a Letter of Permission.
  • One Letter of Permission per semester, per institution is required for such courses.
  • Students who do not obtain a Letter of Permission risk taking a course that may not be transferable as suitable credit to their TRU program and will be required to pay the transcript assessment fee.
  • Fax or mail the completed PDF form to Student Services. Students are responsible for paying any required admission fees to the transferring university.
  • Students whose program with TRU-OL and a transferring university are listed on the CVU-UVC (Canadian Virtual University-universit√© virtuelle canadienne) website can use the CVU-UVC Letter of Permission/Application form to save paying admission fees to CVU partner universities.

Form Options (choose one)

Program Admission

  • Use this form if you are intending to complete a credential through TRU-OL.
  • Use this form to record your previous education, if you have attended other post-secondary institutions, and apply for transfer credit towards your credential through TRU-OL.
  • Email, mail or fax the completed PDF form to Admissions or apply online.

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Exams

CIN Exam Application

  • This form applies to students from provinces other than BC residing in Canada and within 100 km of one of the centres on TRU-OL's Canadian Invigilator Network (CIN).
  • Fax or mail the completed PDF form to TRU-OL Examinations by the application deadline date of the examination session requested.
  • Note: If you reside within BC please see the forms in the Supervised Exam Application section on this page for your exam information.
  • Note: If you are registered in TRU-OL courses delivered by SFU or UVic, do not submit TRU-OL examination application forms. You will find examination information in the SFU or UVic student handbook in your course package.

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Form

Exam Change Request

  • Use this form to request a change of your examination session or examination centre.
  • Complete and submit the secure online form or fax or mail the completed PDF form to TRU-OL Examinations.

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Supervised Exam Application

  • This form applies to students able to write at a BC examination centre.
  • Students unable to write at a BC examination centre or one of the centres on TRU-OL's Canadian Invigilator Network (CIN) must complete and submit the Statement of Presiding Supervisor form.
  • If you are registered in TRU courses delivered by SFU or UVic, do not submit this form. You will find examination information in the SFU or UVic student handbook in your course package.
  • Complete and submit the secure online form or fax or mail the completed PDF form to TRU-OL Examinations by the application deadline date of the examination session requested.

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Statement of Presiding Supervisor

  • This form applies to students unable to write at a BC examination centre or one of the centres on TRU-OL's Canadian Invigilator Network (CIN).
  • Students intending to write their examination in Hong Kong are required to contact TRU-OL Examinations.
  • Students able to write at a BC examination centre must complete and submit the Supervised Exam Application form.
  • If you are registered in TRU-OL courses delivered by SFU or UVic, do not submit this form. You will find examination information in the SFU or UVic student handbook in your course package.
  • Fax or mail the completed PDF form if you are residing more than 100 km from the nearest examination centre, residing outside BC, are incarcerated, have special needs (may required additional planning time and/or accommodations approval from program areas and Disability Services), or writing outside the examination session dates.

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Info Request

Calendar Request / Information Update

  • Use this form to request the current print calendar, course and program information, and financial aid application forms.
  • Complete and submit the secure online form or fax or mail the completed PDF form to Student Services.
  • You may update your personal data online (address, phone number, email address) through myTRU, or fax or mail the completed PDF form to Student Services.

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