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Policies and Regulations

6. Final Grades

6.1 General Information
6.2 Assignment of Final Grade
6.3 Procedures
6.4 Grade/Numerical Equivalent/Definition
6.5 Grade Point Average (GPA)
6.6 Other Grades
6.7 Transcripts (Official and Unofficial)

6.1 General Information

  1. Only TRU-OL Student Records is empowered to release final grades.
  2. When a final grade is entered on a student's permanent record and the grade appeal period has expired, no changes are made to the grade.
  3. Definitions in 6.4 show the grades and numerical equivalents that are used and included when calculating the grade point average (GPA) (6.5.)

6.2 Assignment of Final Grade

    Courses Delivered by TRU-OL

  1. Students who have formally withdrawn from a course as per 4.4.A. are assigned a “W” (Withdrawal) grade.
  2. Students who complete some coursework but do not complete all mandatory coursework by the course completion date are assigned an “I” (Incomplete) grade.
  3. Students who do not complete any coursework (assignments and final examination) by the course completion date and who do not submit a course withdrawal request with thirteen (13) weeks of the start of the course, as per 4.4.B., are considered to have not started the course. These students are assigned a “W” (Institutional Withdrawal) grade thirty (30) days after the course completion date.
  4. Students who complete all mandatory coursework by the course completion date are assigned an overall grade calculated with a zero (0) grade assessed for all coursework outstanding.

    TRU-OL Courses Delivered by SFU, UVic

  1. Final grades for TRU-OL courses delivered by SFU or UVic are assigned by the delivering institution and appear on the TRU transcript. An “I” (Incomplete) grade is assigned for courses that have not been completed.

6.3 Procedures

  1. A final grade is awarded after all components of the course are completed, or a student fails a mandatory component, or the course completion time has expired, or the dean (or designate) assigns a final grade.
  2. After the end of each course, an unofficial transcript is mailed to the student's most recent mailing address (students should update their address by accessing myTRU or contacting Student Services). Students may also view their grades on myTRU.
  3. All final course grades are entered into, and remain part of, a student's permanent record.
  4. Any errors or omissions are to be reported to TRU-OL Student Records on receipt of the grades. TRU-OL releases final grades four to six (4-6) weeks after final examinations.
  5. Students should contact TRU-OL Student Records if they do not receive their grade within ten (10) weeks after submitting all assignments and writing the final examination.

6.4 Grade/Numerical Equivalent/Definition

    Courses Delivered by TRU-OL

    A+ 4.33
    A 4.00
    A- 3.67
    Consistently distinguished performance in assignments and examinations.

    B+ 3.33
    B 3.00
    B- 2.67
    Above-average achievement, with the student exhibiting consistent mastery of the subject material.

    C+ 2.33
    C 2.00
    C- 1.67
    Average performance, with the student demonstrating sufficient mastery of the subject to indicate success in the next higher course in the same field.

    D 1.00
    Bare passing grade. A student receiving such a grade would be advised not to proceed to the next higher course in the same field without additional preparation.

    F 0.00
    Fail grade, assigned to a student who has not successfully met the requirements of the course, such as failing mandatory coursework (e.g., the final examination) or finishing with a weighted average on coursework that is below the passing level.

6.5 Grade Point Average (GPA)

  1. The grade point average (GPA) is a means of expressing the student's performance. For programs offered through TRU-OL, GPAs are used only for determining whether or not a student has met graduation requirements and in the selection for some awards. The GPA of a group of courses is calculated by determining the grade point value for each course, multiplying the course credit value by the numerical equivalent of the grade, then adding up all the grade point values, and dividing by the total number of course credits.

    PLAR credit is not used in the GPA calculation.

  2. Where more than one attempt at courses deemed equivalent and used to fulfill program requirements has been made, the course with the higher grade is chosen for purposes of the GPA calculation.

6.6 Other Grades

    The following are used but not included in the calculation of the grade point average for TRU-OL courses:

    AG Aegrotat grade
    Credit granted. Awarded in exceptional circumstances, though course requirements not met.

    I Incomplete grade
    No credit granted. Mandatory course component(s) not completed.

    J Non-credit Course
    Course requirements met.

    K Non-credit Course
    Course requirements not met.

    M Credit-free Option
    Assignments completed. Examination not required.

    S Satisfactory
    Credit granted. Course requirements met.

    U Unsatisfactory
    No credit granted. Course requirements not met.

    W Withdrawal
    No credit granted. Withdrawn from course according to established policy.

    XT Extension
    No credit granted. Grade deferred.

6.7 Transcripts (Official and Unofficial)

  1. An official transcript is a copy of a student's detailed permanent record that bears the registrar's (or delegate's) signature on security paper. After completing a course, students automatically receive one unofficial transcript with their grade. Students may order official transcripts by accessing myTRU or by completing and submitting the Transcript Request form.

  2. Official transcripts are not be issued for any student who is in debt to TRU.