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Thompson Rivers University

New Faculty Orientation

Welcome to TRU! The TRU copyright office oversees and documents the use of third party materials in all Open Learning courses and all campus course packs that are printed through our print shop. We are also available to faculty members to answer any questions related to additional third party materials that may be used in the campus courses outside of the course pack.

It’s an exciting time in education right now with all the new technology and digitization of resources, but it can be a bit overwhelming to say the least. As faculty at TRU, we know that you want to keep your courses current and engaging for students, but often with time constraints and multiple obligations.

It can be daunting to try to find available resources in a short amount of time, and to know how and when to use those resources responsibly, without infringing copyright, in print and within a learning management system or digital environment, such as Moodle.

Please see the information in the New Faculty Orientation presentation below, or feel free to contact us at copyright@tru with any questions you may have about either creating materials or using third party materials in your teaching and research.

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Panel discussion on teaching and learning resources

From the new faculty orientation on Aug. 25, 2020, with Nina Johnson hosting from the Centre for Excellence in Learning and Teaching.


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[Nina Johnson] Okay! Weykt! Weykt!

Welcome everyone.

And for those who are new to our faculty orientation sessions, it's so good of you to join us, [I’m] looking forward to this afternoon with you. My name is Nina Johnson and I'm one of the coordinators at the Center for Excellence in Learning and Teaching, or what we call CELT (/kelt/).

And before we begin this afternoon, I'd like to acknowledge that we are gathering on the traditional territories of the Secwe̓pemc and the Tk’emlúps people. And I would absolutely like to say how grateful I am to be in this beautiful place on a sunny August afternoon and to have the privilege of building this educational community with you folks here. So very happy to be here!

Just to let you know that the orientation sessions will be recorded. (We're recording now) and [they] will be available for future reference in case you missed something and need to go back. And they are in the process of being saved. So, it will take probably

a couple of days before they're available online. But in the meantime, those who have shared slides will have them up on the CELT web page [New Faculty Support:]. So that's available to you!

Here we are today for our session on teaching and learning resources at TRU, and, we have a tremendous panel of expertise with us today. So lucky to have all of these folks here.

So starting off, I'll just do a brief overview of who's going to be joining us. And then we will start with our, our speakers. So we have Elizabeth Rennie from the library, Instruction and Research Services. She'll be providing an overview of the library resources and services.

We have Randy Matter from Print Services. I believe Jon McIntosh is also joining us with Course Materials and Purchasing from the [TRU] Bookstore.

Then we have the Copyright team, Patrice Hall, Mark Hardy, and Rachelle Cornwell. So thank you all of you for being here today. And if it works for everyone, we’ll have Elisabeth start us off. Is that OK. Do you want to? Do you need to share a screen, Elizabeth?

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[Elizabeth Rennie] I do not.

Um…I will be sharing slides or links through you probably in the next couple of days.

Okay, so, so… The [TRU] Library had a very busy summer. We moved out of what was called the main library and moved all of  our collection over to the House of Learning. So we're located in the House of Learning now. And, as a result, [we're] scrambling a little bit this week, and next, to pull together all of our modified services and new services for the Fall semester, our staff is actually in training today as we speak for some of this. So the, the communications material and some of the websites are almost done. Links coming soon.

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[Nina Johnson] No problem!

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[Elizabeth Rennie] So I want to focus today a little bit on, on how the library can help faculty, through to new services we're launching, as well as through our team of librarians.

And so probably the main thing to know is that every department has a subjector a liaison librarian assigned to them. And I'll send you the link to the page of liaison librarians []. And that's your go-to person for help for your own research, for help for your teaching,and for help for your students learning to become better researchers. So you'll want to get to know our liaison librarian.

And I would strongly consider adding your liaison librarian to some of your Moodle courses this semester. We are guessing that students are not going to be thinking of library resources as they start out the semester and try to  navigate online learning. And so we're kind of hoping that you might be willing to put us kind of right in front of them for when they do need help. That we're somebody that's sitting in on the course and able to kind of potentially have a discussion forum about research questions or at least be a name that the students see on a regular basis so that they're, they're reminded that there's somebody they can go to.

We can accommodate synchronous or asynchronous library instruction through, through videos, through, as I said, discussion forums, through let [sic] live lectures, whatever works best for your course outlines.

So again, talk to your liaison librarian and we can discuss the options of what we're able to do for you. We can do video content, we can provide links to, to existing guides, whatever your class needs, right? And so that librarian help can be obtained through, through email, through chat and through appointments. And students can make those all through the library website. So, lots of ways to get in touch. The appointments with librarians: We do those over the phone or through BlueJeans depending on what students prefer. And those have been going quite well all summer, as well.

Over the summer. We did not have access to print collection, so summer students were limited to our resizable epub book collections and all of our electronic journals. But starting on September 7th, we will have a touchless service to access the physical collections. Students and faculty will be able to request print material as well as AV equipment and laptops for pick up at the House of Learning, okay? So the House of Learning will be available simply for this, this pickup service Monday to Friday, 10:00 AM to 6:00 PM.

[Elizabeth Rennie] Later in the semester, we hoped to be getting some hold lockers to put outside the building, which will actually make it possible to pick up books 24-7. But every library in  North America wants to same equipment. So those aren't here yet.

So students will be able to request print material for pick up. And they can also request that a book, chapter be scanned and emailed to them. That's an option. Or we are able to ship books, not the, the laptops, but books can be shipped to any Canadian mailing address. So that's gonna go live on September 7th.

Basically, when you search the library collection through our website, there will be a "Request this Item" button, and then those options will come up whether you want to pick it up, whether you want it shipped to you, or whether you want something scanned within copyright limitations. And we'll let you know that.

In-person services are limited to those pick-up services. So, students who want research help, who want to talk to a librarian to get their questions answered, will be directed to our online services. So the email, chat, and online appointments. So that the pick-up service is a new one.

The other new service that  we're launching again, this semester, is a course reading list service. And that's intended to help with the situation with reserve books. So, you will still be able to request that print material be put on short-term loan for students. Okay, at that pick-up desk, it'll be possible to put reserve material there on 24- or 72- hour loan.

But in order to facilitate online reading lists and in getting that material to student hands, we, we've got a new software program and new service for these course reading lists. With the course reading lists, you can create a customized course reading list. It will reside on the library website. So, students will have a single point of entry to be able to browse by coarse or, by instructor, to see what's been set aside for them. But it also integrates really, really easily into your Moodle course. So, you can take your list and put it, plop it into your Moodle course, as well.

And probably best of all, we will do most of that work for you at the library. So, what we've got being set up is a really, really simple short, I promise, form, where all you have to do is upload your syllabus or your reading list. And library staff, we will work through that list. We will check availability and accessibility, see what, what we have. We will post up those materials. We will flag any copyright concerns, and again, you'll hear more about that piece in a bit, here.

If there are e-books or streaming videos that can be purchased, to support your reading list and, and if it's possible within budget limitations to do so, we will see about getting that material for you.  We will also assist with resource recommendation if there happens to be items on your list that that can't be posted, or if you give us a photocopy of an entire book, there's some copyright issues there. [Elizabeth Rennie] We'll see what else we can do for you, but it may sometimes be recommending alternative resources.

And then the idea is that this is a service that's going to continue well beyond the current [COVID] situation, and that library staff will also be able to check for link accuracy from semester to semester. So, lists can easily be reused. And that reading list service will provide links to licensed library resources. So, articles and books, absolutely. If it's a physical item, it'll link to a record that will take students to that option to request the item for pick up so that they know how to get their hands on something that is print.

We can incorporate links to web resources and Open Education Resources if  you're using some of those. So, it's all in the same reading list. And it's also actually possible to scan and upload images, Word files, spreadsheets, or any other document you have for the whole class to have access to as a reading list, that can also be included in those lists. So, if that sounds of interest, as I said, communication about the pick-up services and the reading list services will be coming out shortly. But you can also just contact your liaison librarian and get started with your lists right away.

On the library website, you'll find that there's a link to find my subject librarian over on the left-hand side. And it'll bring up a list of names. And I will send, as I said, those links through Nina as well to put up. So, you can actually submit things you want to put on reserve in print or things you want to try through the reading list service. So as...

Overall, find your liaison librarian, ask about those services, asked about other ways that we can get in your classroom to help your students, um, and we all look forward to supporting this online learning and new way of managing as best we can this semester. As I said, Summer worked well, but we're really quite excited about what we've been able to expand for the Fall and  we very much are looking forward to the day, we'll be able to actually have everybody in our new building as well, [It's] a little echo-y right now, but it leaves us time to unpack boxes, I guess.

So any questions? Or do you want to do questions at the end, Nina?

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[Nina Johnson] No, no, no, no. This is fine. Thank you so much, Elizabeth. Your team has been so busy this summer and you've actually come up with some amazing and resilient pivots for the Fall for us and that's terrific. So if folks have questions, you can either type them in the chat or you can unmute. There aren't that many of us here. You could turn on your video to ask face-to-face, but please go ahead and ask any questions you would like about library resources. Does anyone need to know, for example, the name of their research librarian or their Subject Librarian?

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[Faculty Member] Hello, this is [muffled ...] Hassan. I joined TRU recently in August. And I have a question related to the library services: I was working as a post doctorate at Queens, and in Queens we like, we have a web site called the proxy. Queens proxy. You use this proxy to download any article or any journal if you want to download them. So do we have something similar here? For example, if I find [Faculty Member] something in an e-journal or any journal that I want to download. How I can download these journals through the library website?

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[Elizabeth Rennie] So access to most of our electronic subscriptions is through a proxy server. So again, you need to authenticate to say you are a TRU member who has access. It would be basically your, your network access information. So, whatever you use to log onto the network is the same thing that you would use to log into library resources. So, you likely have information already if you don't, just fire off an email to your liaison librarian. Which, which department are you in?

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[Faculty Member] I'm a School of Science like, Engineering (ARET).

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[Elizabeth Rennie] Okay. So, so that would be Frank. Frank Sayre is your librarian and, and he can absolutely make sure that your, your access to information is working. But actually, it should just be you or your faculty login and  password that you use to access. The network is the same.That's going to authenticate you for library use, as well. So he can do tests and that with you to make sure it's all working. So Frank Sayre, S - A - Y - R - E, is your librarian. Thank you, Nina.

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[Nina Johnson] Did I mistype that? Did I get the spelling wrong?

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[Elizabeth Rennie] No.

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[Nina Johnson] I think I got it wrong. So yes. Thank you. Okay. Just check that.

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[Faculty Member] And just, sorry, again, another question: So, that means to access any resource, I have to first go to go to the library website and, then search for these resources. For example, if I want to get an article, I go to the library website, then search for this article...[faded out].

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[Elizabeth Rennie] Once you've signed into the library search tools once during a, an open browsing session, it'll automatically take you in from there. If you were searching through Google Scholar or something like that, and it turns out it's something that's available through one of our subscriptions. You often can link directly into our subscriptions to get access. But again, once you've logged in, once you shouldn't have to do that, to do it a second time. It should just seamlessly take you to the articles that you need.

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[Faculty Member] Okay. Thanks a lot.

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[Elizabeth] ...And Carolyn has posted a full link to the subject librarians [in the chat:]. Thank you. That', if there's anybody from the Williams Lake campus, on call, that would be Melissa Svensson []. So which is sort of the librarian and, for that campus rather than the individual disciplines offered at that campus.

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[Nina Johnson] Great. Well, if there are no other questions right now, we might just move on to Randy and Jon. If you come up with other questions as we go through, please just put them in the chat and we will come back to them at the end. We'll [Nina Johnson] probably have an extra couple of minutes to ask other questions. So next we have Randy Matter and Jon McIntosh to walk us through some of the print services and bookstore resources.

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[Randy Matter] Okay, hi, this is Randy. Welcome everybody. Thanks for joining the discussion and thanks for hosting this, pulling it all together. Great work. I'm going to touch  a little bit on print services. I manage print services, and bookstore. Print services, right now, is open to the public on campus. They can, right now, they're very busy doing COVID posters and floor stickers and decals. But they can do basically anything. They can do banners, they can do posters. They also can do your

own personal printing if you wanted to. Best way to do it is to send it in by email in a PDF format. Or you can bring it in, in person as well and ask them questions about the job. But they are open for this Fall. They're not closed.

Unlike the Bookstore, which we are closed to the public, however, we have a pick-up window. All orders: we're asking students, staff, faculty to order online. Gina Parker, who's our GM supervisor, is busy putting a bunch of stuff online more than we've ever had. Excuse me, had. And if you don't see something that you'd want to order on our website, which is by the way,, you can email us at and we can answer your question and see how we can get it to you.

So for, for faculty talking to their students, if they have any questions about "how do I get my course materials?" They can order online and they can pick them up at the window here at the bookstore. at the Campus... Campus Activity Center. That's about all I have for that.

I'm going to pass it on to Jon, who will talk about specifics about book ordering and such.

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[Jon McIntosh] Hey guys. Thank you for having us here today. So of course, materials are, generally, pretty easy if you are using them or if you are doing a course with OER, please contact us and let us know. That helps us answer the student inquiries for any course materials you'll want to email and short of that, as soon as you get your course assignments for the coming term, just contact us and let us know what you will be using if anything.

Any questions for course materials for this Fall?

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[Nina Johnson] Thanks fellows. There...I'm sure there are a ton of things that people will be either thinking of now or thinking of in the next couple of days. Yeah. Yeah, I think overall we have quite a few very late hires who are coming on-stream. Welcome them. They may not even be in the room yet. So and they probably will have questions about open educational resources and so on.

Do you have best places to look or any advice like that if you're looking for open educational sources?

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[Randy Matter]. Oh, sorry. BC Open University [BCOU] is the, is the one for a lot, a lot, a lot of the open educational resources. The bookstore, we've also gone to a digital first strategy so Jon could speak more to that.

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[Jon McIntosh] So we're going to do a digital first, particularly this Fall in order to guarantee delivery to the end-user. What we learned in the Summer term is that shipping times across Canada had become very unpredictable. So, the only way to guarantee that the students have the material is to go with a digital first strategy. So, where an e-book exists, I will be putting the focus on an e-book and ordering few, if any, physical copies.

We've recently expanded to a new e-book provider, Vital Source, out of the States. They have 900 thousand titles. So, we do have far more e-books than ever before, and the prices on many of them are extremely competitive. There's [sic] business books now that retail for $20 for the term, as to where the physical copy is north of $200. So, it's definitely working well from our perspective, and we hope it works well from the student perspective, as well.

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[Nina Johnson] That's great news about the OER resources. And Elizabeth has just posted the information about Brenda Smith, who is our OER education librarian [] and she is a whiz at all kinds of things and resources and so on for open educational resources. So that's really good to know and I'm pleased to hear as well that the costs are coming down for the students wherever that's possible.

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[Randy Matter] Yeah, and I would ask if instructors are considering just OER materials for the course, that they let us know what the Bookstore here, because we can put that information on our website as well, so that students know that, okay, there's open Educational resources available. I don't have to wonder if there is a book for my course or not when they go online.

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[Nina Johnson] That's terrific. Any questions from participants about issues with their particular course?

One from Carolyn: In less COVID times, does the bookstore print OER?

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[Jon McIntosh] We don't print it, but we will source physical copies of an OER text. Usually they're quite price competitive. They come from a printer in Ontario, though. We don't actually print them on campus.

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[Randy Matter] Yeah, that, the provider that can print for them and ship to them can provide it for much less expensive than we can print a one-off at our print shop. So, like, for instance, the BC Campus Open U[niversity], They have print options there that you can go online when you're on their system and the student can search out the book.

And then there's a print option. I think there's a couple. There's one, just black and white and one color if they want it for a couple of different prices. But they're much cheaper that way to order online than it would be for a one-off at our print shop.

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[Nina Johnson] That's also good to know. Thanks, Randy, for that. Yeah, so many options now for the different formats that the resources can take. And I think again, that's another, can I say, great thing about COVID?

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[Randy Matter] Yes, it's kind of pushed us it's kind of pushed us towards it faster. That's for sure.

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[Nina Johnson] It really has. And, you know, we'll be better at this when it's all finished. So that's great news for everyone. Any other questions for Randy or Jon? Terrific. Again, if anything arises as we're thinking aloud here, please just join in the chat or ask a question out loud.

So, next we have our Intellectual Properties [Office] team, Patrice Hall, Mark Hardy,and Rachelle Cornwell.

Now am I saying that correctly? Rachelle? Is it Rachelle?

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[Rachelle Cornwell] Yes, it is Rachelle.

00:22:07,269 --> 00:22:13,369

[Nina Johnson] Excellent. I've only ever met you online, so I thought I should check.

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[Rachelle Cornwell] I get "Rachel" all the time. It's all good.

00:22:16,069 --> 00:22:22,819

[Nina Johnson] Okay. Well, these folks have a lot of information to share about how you're going to use those materials.

So I will turn it over to you.

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[Patrice Hall] Okay. Just give me a second here while I load our presentation.

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[Nina Johnson] Absolutely. And you folks were had shared a couple of documents with us as well, which are already posted on the website.

Excellent. I can see that.

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[Patrice Hall] Can you see that? That's great.

So thank you for attending today. Mark and I will start by providing a very brief introduction to copyright. We'll talk about the statutory exceptions in the Copyright Act which allow educators to use certain published works in teaching. As many of you are teaching, your courses online this Fall, please be assured that most of the legal issues are the same, whether the teaching is done in person or online via Moodle. So, if it was OK to do in a campus classroom, it's likely OK to do it in the Virtual Classroom. Especially when access to the content is delivered via our password-protected Learning Management System.

Now TRU policy requires us to be compliant with regards to the Canadian Copyright law, in curriculum development and teaching, as well as academic writing and research activities. And the Copyright Office can help you navigate your rights and obligations.

00:24:05,105 --> 00:24:07,460

[Mark Hardy] In Canada, copyright is automatic and attaches when a work is at least minimally creative and fixed in some form, copyright protected works that you may commonly use in education include textbook, films, YouTube videos, journal articles,

digital images, music, computer programs, and anthologies.

00:24:07,460 --> 00:24:29,284

[Patrice Hall] Now when we use someone else's content in our teaching, we need to consider the copyright status. For example, is the work in the public domain, or covered by a Creative Commons or a library [subscription] license? Is there a statutory exception in the Copyright Act that would permit us to use the work, or do we need to secure permission?

00:24:29,284 --> 00:26:04,280

[Mark Hardy] Alright, so here are some educational exemptions, exemptions found in the Copyright Act. Section 29.21, "Noncommercial user-generated content" (formerly known as the YouTube exemption), permits an individual to use existing works in order to create a new work and then publish it on a free platform like YouTube or Vimeo.

Section 29.4, subsection one, "Reproduction for instruction" allows you to display the work. For example, you can project an image on a large screen or smartboard for your students.

Section 29.5, "Performances" permits showing films on DVD in a classroom.

Section 30.01, "Exception for a lesson" provides Technological neutrality so that a student taking a course online is deemed to be on the premises of the educational institution, the same as a face-to-face instruction.

Then there's Section 30, for the "Internet exemption" or exception. This permits you to use works that authors and creators have posted on the internet. But only if the copyright terms on their website permits educational use. Not everything you find on the internet is available for use, especially if someone other than the Creator posted it online.

00:26:04,280 --> 00:26:45,845

[Patrice Hall] Fair dealing as a statutory exception that we use commonly at TRU. Fair dealing is a user right, that gives educators the ability to copy short excerpts of works for educational purpose on behalf of their students.

The Copyright Act does not define what is meant by "short excerpt," and it does not define what is 'fair,' in a literal sense. TRU's Fair Dealing Policy [] is based on guidance from Universities Canada. The Copyright Act permits faculty members and staff to copy short excerpts from copyright protected works for educational and research purposes. The TRU Fair Dealing Policy lists "safe harbour" copying limits. And it's available on our copyright website [].

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[Mark Hardy] If your use of another party's work doesn't fit TRU's Fair Dealing Policy, You may need permission to use it. Only the copyright holder or their legal designee can grant permission licenses. Granting a license is the prerogative of the copyright holder. They are under no obligation to grant you any rights. Permissions are often granted for free, but sometimes a fee is requested. Copyright Clearance is typically [Mark Hardy] granted for the duration of the semester and requires re-licensing for use in subsequent semesters. Please contact the Copyright Office if you think you might need a license.

00:27:29,869 -->


[Patrice Hall] Please keep records of what you use. Verbal permission does not protect you or the university from an infringement lawsuit. Get permission from the copyright holder in writing. Email from the rights holder is fine, but an informal phone call or a Conversation with someone at an agency isn't sufficient. If there's fees involved, the Copyright Office should administer the licensing, We're available to review your course content on your behalf if you would like to take advantage of this service. We also clear content our faculty wish to use in print and electronic course packs. And Rachelle is now going to outline that service.

00:28:07,730 --> 00:32:45,469

[Rachelle Cornwell] Thank you, Patrice and Mark. Welcome everybody.

I'm going to be speaking to the print and Moodle review and clearance procedure. Next slide.

So, for our printed course packs...sorry, here...all materials need clearance. Please see the detailed required information of what is required in your email to us. Please also contact the Print Shop [] and or the bookstore [], as needed, with details in regards to the printed course packs that you wish to use. For clearance, please provide a detailed list of any new and or existing third-party materials you wish to reproduce. Again, see required information which is noted on the slides.

Should your materials be from a previously inherited course pack, please indicate this in your email as we do have documentation in our records of a lot of previous, previously cleared course packs. A copy of a full PDF is needed for our department for final clearance, and  [we'll] cross-reference with your list of requested materials. If you have scanned copies of cleared materials, the Print Shop will need to be sent your scanned copies and or hard copy to them. Please contact the PrintShop if this is needed.

Please note: only cleared materials. will copies of PDFs be made. Next slide.

So, for Moodle, again, all materials need clearance. Please see the detailed required information, again, noted on the slide, of what is required in your email to us. The Print Shop and the Bookstore may not necessarily need to be contacted for Moodle uploads unless a PDF copy of the scanned materials is needed to be made for you to make your Moodle upload. Please contact the Print Shop if that is needed. Again, only cleared materials will copies of the PDFs be made.

PDF copies of scanned third-party materials are preferred to be sent to us for our records. But, please note, it is your preference how you wish to upload the cleared Moodles, er...materials, to Moodle. One PDF document as a whole, or individual uploads as you see fit. Next slide.

[Rachelle Cornwell] So, for the final clearance for print, a bibliography and or citations will be provided by our Copyright Office to the Print Shop for final clearance to ensure that appropriate credit lines are in place as per method of clearing and licensing. Should we have specified attributions to comply with the terms of the permission /slash/license from the rights holder. Any licensed material will be sought by our department, and should a fee apply, approval from you, the faculty member, will be required in order for our department to proceed with any form, formal license fees.

Fees, or licensed material in printed course packs are allocated in the cost of the printed course pack. Correspondence will be with the Bookstore and the Copyright Office in regards to that. Next slide.

And for Moodle, a bibliography and citations, again, will be provided by our copyright office to you, for you to upload with the content onto Moodle. Please note, if you created the scan, or scans, for Moodle than you will need the biblio or citations, as a cover page, with the material at the time of upload. Again, this is to ensure that the appropriate credit lines are in place as per the method of clearing and or specified attributions to comply with the terms of the permission license from the rights holder.

With respects to Moodle, any licensed material, again, will be sought by our department, if needed. And should a fee apply for the licensing, approval from you, the faculty member, will be required, but also final approval of the fee is required from our department before we proceed, in regards to Moodle. And last slide.

I just want to thank everybody. It was a pleasure to present to you today. I know there was a lot of information presented in these slides. So for any further information and questions, please have a look at our Intellectual Property Office webpage [] which is noted on the slides, or contact our office at

We're here to help and we look forward to supporting you in any way or any way we can.

Thank you. Any questions?

00:32:45,469 --> 00:33:35,314

[Nina Johnson] Thank you so much, folks. That is a tremendous amount of information. Wow, and you must be so busy right now with all of the complications and subtleties working on Moodle. That's tremendous.

Are there any questions, either in the chat or by microphone that anyone would like to ask?

While folks are thinking, I have a couple. So what I think I've learned is that when you're working in the Moodle environment, it's possibly advisable, rather than to, say, download a document, a PDF, or something like that to store on your Moodle page. That it might be a better practice just to provide a link which takes you to the original source. Is that true?

00:33:35,314 --> 00:33:48,529

[Patrice Hall] That is true. Linking to documents that you find on the web doesn't actually trigger copyrights. So it's typically a pretty safe thing to do. Better than downloading the PDF and wondering if it's legal.

00:33:48,529 --> 00:33:49,939

[Nina Johnson] Okay, that's terrific.

00:33:49,939 --> 00:34:21,155

[Rachelle Cornwell] You do have to keep in mind though, that if you are providing links and you are...its integral to your course content, you have to be advised that, or be aware, I should say, that the stability of those links isn't always stable.

So if it's really important content, that's something that, and if you are unsure whether it's a stable link or not, again, our office is there to answer those questions and stuff, as well, because you want to make sure that if it's integral content, that you have a stable link.

00:34:21,155 --> 00:35:52,430

[Nina Johnson] Absolutely. That's great advice. Yeah, yeah, if it was a required source or something like that for your course, you would want that stable connection. That's true.

Yeah. Just a note, as well, that I posted the link on the CELT website []. You folks had shared the copyright, copyright brochure and the copyright Frequently Asked Questions, PDFs. So those are available as well on the website [].

And this presentation will of course be available as soon as we're able to process that. And your slides are there as well. So we have some information to fall back on.

Any other questions from folks who are coming to Moodle and have questions about their course materials and how to work with those according to intellectual property rights?

Again, it might be a case of people not yet knowing what they need to ask. But now that they know your faces and know something about the services that your, your folks provide. They will absolutely know who to contact. So that's a tremendous resource for everyone.

You know, there are so many questions arising, I can imagine day-to-day that people have just not encountered before. And we're going to have to think through our course materials in a different way now than what we possibly have done in the past.

No other questions I'm seeing in the chat.

00:35:52,430 --> 00:37:32,030

[Faculty member] I have a...Yeah. I have one question may be so trivial, but this is my first time to teach a course, so I don't know how to do this. So when I write a paper, usually I rephrase any definition. But when you teach students, I have a reference textbook and lots of definitions in the textbook. I, I can put it in the slides. [Faculty member] So in the beginning, in the first lecture, I will tell them that all the definition and all this stuff is, I get them from this textbook and I cite the textbook.

Do I need to keep citing the textbook in all the slides? It would distract the students, like, and I can't rephrase all the definition and everything. It's also big project to rephrase all that text in the textbook if you want to use many definitions. I didn't face this in research because in the papers, you rewrite everything. But in the lectures, like, you need, sometimes and the definitions in the textbook is very easy to use for the students. So is it enough that I cite the textbook in the beginning, the first lecture, and I tell the students that all the definition and this stuff is read, get from this textbook.

And any other stuff I cite other stuff. For example, if I get any other definition outside this textbook, I cite, I write all the citation. In this case, the citation will be minimum because most of the content, you need to refer to the main textbook. So, do I need to cite in every slide when I also use the definition from the main textbook or it's like...?

00:37:32,030 --> 00:38:39,920

[Patrice Hall] I think it will be quite sufficient to cite it once if you're doing a slide set or a lesson set. Cite it at the beginning or the end, so that it's clear that that's where the content is coming from. And keep in mind that fair dealing actually does permit you to use a reasonable amount of  a text. You can use up to, well, our safe harbour is 10% actually, of the text.

And some publishers, if it's an adopted textbook, they will allow you to use much more of that content depending on the publisher. And if you're not sure about that, just contact the Copyright Office and we can check that policy for you, in terms of the total content.

And the other thing to know is, if you are using less than 2.5% of a work. Actually, the Supreme Court of Canada has made a decision. There's, there was a case they've made a decision that says that less than 2.5% of a work doesn't trigger copyright at all. So in that case, you really don't need to be concerned if you're just including a few definitions from a text, a separate text. Does that makes sense? Is that clear?

00:38:39,920 --> 00:38:42,209

[Faculty member]. Yeah. Yeah. [Patrice] Okay.

00:38:42,969 --> 00:39:09,049

[Nina Johnson] Thanks for your question ,<faculty member>, and I really appreciate your attention to the integrity of this process. And I think for all of us, it's good practice, when in doubt, to ask. And we have a tremendous team who lives in this world and, you know, I'm sure you folks live and breathe all of the nuances of how this should work. So I'm hoping we're not going to over burden you by asking lots of questions so that we can get this right.

00:39:09,049 --> 00:39:31,249

[Patrice Hall] Not at all. We do this every day. We do a lot of courses for open learning and everything that goes into the open learning courses are vetted from a copyright perspective. So all three of us have a lot of expertise that we can, we can share with any of you who aren't sure as you go into your teaching online in this, this Fall.

00:39:31,249 --> 00:41:10,530

[Nina Johnson] Thank you, Patrice. We honestly, we appreciate having your team backing us on this so that we can get it right.

Other questions? Well, let's just open it up to general questions. Thank you to the three of you for a tremendous presentation and for everything that you're, you're bringing to us to support us through this so that as I say, we do the best possible work we can and also role model for our students. Because again, they're working through a new environment here as well, and we need to be mindful of pivoting as necessary. So thank you for that.

Any questions in general for any of our panelists? I'm thinking that you've answered every single possible question they could've had.

Well, looking as, it looks as though that no one has any burning questions in the moment. We do have your contact information, your slides, presentations, they will be online.

So, I'm thinking that unless there's anything else that anyone has, we can close for this afternoon. Thank you so much to all of our presenters for making time and what must be a very busy schedule this week in particular. And we'll look forward to working with you across the semester.

Thank you so much for joining us and have a lovely afternoon.

[All] You too! Thank you! Bye!

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