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Purchasing Capital Equipment

To make a capital purchase, i.e. computer, desk, etc., complete a Web Requisition form with a full description of your order; submit to the appropriate chairperson, dean, or director for approval, and forward to the Purchasing Department.  Procurement Services will forward the Web Requisition to Finance, where the Budget Analyst will check that the capital acquisition was within the original budget plan and there are sufficient funds in the research grant account to cover the purchase.  Once confirmed, the Budget Analyst will return it to Procurement Services, at which time a PO will be created, and the order will be placed.

Equipment, goods and supplies purchased by Thompson Rivers University for any purpose, from University funds, which includes research grants or other trust funds administered by TRU, including ancillary units, shall remain the property of the University.  Exceptions may exist under the terms of the research grant where property may revert to the granting agency, or be sold and the funds from the sale revert to the granting agency.

For further information, see:

Ownership of Items Purchased or Collected with Agency Funds on the NSERC website under Administrative Matters at

Equipment and supplies on SSHRC website under Financial Administration


The Materials Distribution Centre will receive all goods.  When received, the quantity is verified, the goods are inspected for damage, and the packing slip is referenced to a purchase order.  Materials Distribution Centre personnel will deliver the goods to the grant holder.

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