Competitive Bid Process
Expected Time Line for Average Process
Once the department has drafted the bid document and sent in a Web Requisition, Procurement Services will do a final review and will be ready to post on BC Bid. The timelines for posting an average bid is given as an indication. Complexity of bid may require posting for longer periods to ensure adequate bid submissions are received from potential vendors.
|Process||Minimum days from issue||Example of dates|
|Issue Date (posted to BC Bid)||0 days||November 1, 2013|
|Site visit (if required)||7 days||November 8, 2013|
|Receipt Confirmation||14 days||November 15, 2013|
|Close of Questions||14 days||November 15, 2013|
|Close of Competitive Bid||21 days||November 22, 2013 (2 pm PST, Tues/Wed/Thur preferred)|
|Evaluation sent to Committee||22 days||November 23, 2013|
From working on the documents to close of award any contact with potential bidders shall be through Procurement Services to ensure a fair and transparent process and to conform to Canadian Bid Law and good business practices.
Once the competitive bid has closed Procurement Services will step you through the process of evaluation, recommendation on award, legal review (if required) and the award process. This process can take a considerable time (2-10 weeks on average) so please allow sufficient time for the complete process before you need the work to commence.
Aggregate Purchase Thresholds
|Under $1,500||P Card or Cheque Requisition - Finance|
|Over $1,500 - $10,000||One Vendor Quote and Web Requisition|
|Over $10,000 - $30,000||Three Vendor Quotes and Web Requisition|
|Over $30,000||Competitive Bid and Web Requisition|
- Thresholds are at the discretion of Procurement Services
- Every purchase must have appropriate documentation, spend authority, and be in accordance with TRU Policies.
See Bids and Proposals for more information.