Thompson Rivers University
Thompson Rivers University

Per Diem Rate & Accommodation

Per diem rate (within Canada)

The rate is currently $60.00 per day.  For meal costs which are directly covered by a third party (e.g. supervisor, business associate, conference, airline), please do not claim your full per diem.

In addition, there is also an incidental allowance per day of $10.00 which no receipts are required for and can be used to cover such things as coffee, snacks, gratuities, porterage, dry cleaning, etc.

The suggested breakdown for meals is $12.00 for breakfast, $18.00  for lunch and $30.00 for dinner. Receipts for meals are not required.

As per policy number ADM 1-5, no TRU funds are to be used to purchase alcohol without the approval of the Executive.

Per diem rate (outside of Canada)

The rate is currently $70.00 US per day.  For meal costs which are directly covered by a third party (e.g. supervisor, business associate, conference, airline), please do not claim your full per diem.

In addition, there is also an incidental allowance per day of $10.00 US which no receipts are required for and can be used to cover such things as coffee, snacks, gratuities, porterage, dry cleaning, etc.

The suggested breakdown for meals is $15.00 US for breakfast, $20.00 US for lunch and $35.00 US for dinner.  Receipts for meals are not required.

As per policy number ADM 1-5, no TRU funds are to be used to purchase alcohol without the approval of the Executive.

Accommodation

When staying with a relative, or other non-commercial lodging, the reimbursement rate will be $40.00 per night (Canadian dollars within Canada, and US dollars outside of Canada). No receipts are required.

Hotel accommodation requires an original hotel folio as the receipt. The room rate, tax, etc. must be shown in detail. A credit card receipt is not considered adequate. Individuals will normally only be reimbursed for single rate room charge, tax and parking. All other charges are normally not covered. The traveller is advised to review the room invoice carefully for accuracy upon checking out.

Travellers should take advantage of government negotiated corporate rates under the CSA at http://csa.pss.gov.bc.ca/businesstravel/ or the negotiated corporate rates by CAUBO at http://www.caubo.ca/supplier_contracts/hotels .

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