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Support Staff and Student Assistants

Support staff and student assistants are paid bi-weekly, by direct deposit, every other Thursday. Ongoing and temporary support staff submit their hours on an approved Personnel Data Sheet; student assistants submit their hours on an approved time sheet. All Personnel Data Sheets and Time Sheets must be received by Payroll no later than 10:00 a.m. of the Thursday morning one week before payday. Time sheets for student assistants employed on the Work Study program should be submitted to the program coordinator in the Awards office one day before the payroll deadline. This allows the coordinator time to validate the time sheets in order for them to reach Payroll before the 10:00 a.m. deadline the following day.

Supervisors of student assistants should ensure they have completed all the appropriate documentation for employment in Human Resources. Pay cannot be processed until the necessary documentation is in place.

Staff on this payroll must fill out a new TD1 annually (in addition to the TD1 completed upon commencement of employment with TRU) only if they wish to change their exemption status, or if they wish to increase tax deductions. Ongoing support staff must also fill out benefit forms, a CUPE dues form and a pay cheque instruction form. If you have a new staff member in your department, please ensure that they have met with a Human Resources advisor.

The deadline for any changes to the status of an employee on the bi-weekly payroll is 10:00 a.m. the Thursday one week before payday. Please inform new staff of the pay period and schedule of paydays.

Sick relief costs are the responsibility of the institution; please code replacement staff requisitions to 31118/32118.

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