Program Advising

I’ve been admitted to an Open Learning program – now what?

OL Advising Chart

Advisor and Student Responsibilities

Through coaching and academic planning, TRU Advisors empower students to become lifelong learners and assist them in developing the skills they need to achieve their goals.

Student Learning Outcomes:

  • Develop a learning plan and understand how you will reach your goal
  • Identify resources to assist you during your studies
  • Understand how TRU policies and procedures affect you as a student

Advisor Responsibilities

  • Provide information about TRU programs and courses
  • Evaluate transcripts and create program plans for students
  • Know and interpret graduation requirements
  • Respond to program questions by email, phone or in-person
  • Encourage students to meet their goals and provide tools and resources to help
  • Refer students to other TRU resources as needed
  • Guide students through TRU processes
  • Maintain confidentiality

Student Responsibilities

  • Be prepared for your advising appointment with your questions or points of clarification
  • Access TRU resources; they are here to help you succeed! See your advisor to discuss supports and referrals
  • Explore academic options and be open-minded about choices, goals, and back-up plans
  • Understand responsibilities attached to any funding or loans you are receiving
  • Be aware of key dates at TRU, in your own life, and in regard to any funding you may be receiving
  • Develop decision making skills. Be in control of your education!

When should I contact my Advisors?

Contact us when you need:

  • Help with course selection and program planning
  • A Letter of Permission (LOP) request
  • When you have finished your final course for graduation
  • If you want to take a TRU campus course
  • If you need a Confirmation of Enrolment or a Funding letter
  • Need assistance understanding the difference between PLAR Credit & Transfer Credit

Who is my advisor?

The Advisor A team manages Business, Management Studies, Real Estate, Tourism and Water Treatment programs.

The Advisor B team manages Science, Nursing, Computing Science and Veterinary Technology programs.

The Advisor C team manages Arts, Fine Arts, Design, Music, General Studies, Adult Basic Education programs, and Graduate Certificate in Online Teaching and Learning programs.

The Advisor D team manages Health Sciences, Social Work, and Technology programs.

A Guide to Advising - from A-Z

Active Status

A student is considered active in their program as long as they show activity in their program every six semesters (two years). Activity includes course registration or completion, participating in the Prior Learning Assessment and Recognition (PLAR) process, or transferring credits from other post-secondary institutions if done on a Letter of Permission. Inactive students must reapply. Re-applications are subject to current program requirements.

Course Formats: Self-Paced versus Paced

TRU-OL offers two types of courses. Continuous Enrolment (self-paced) courses are 30 weeks in duration and students can apply for one extension of 18 weeks on payment of a fee. Self-paced courses are based on an independent study model, where students work through course material independently with the ability to ask the Open Learning Faculty Member for clarification on course material.

Paced courses have specific start and end dates. They are usually shorter than 30 weeks, typically 12-14 weeks, and have assignments due on specific dates. There are no extensions allowed in paced courses and students only have one week to cancel the course after the course start date. Paced courses are typically led, weekly, by the Open Learning Faculty Member and students should expect interaction with other students throughout the course.

Course Needs Approval

If you register in a course and receive an email that the course requires approval, either a program coordinator or an advisor will contact you and let you know what you need to do for approval. If you have already received approval for the course, you can disregard the email – you will be approved in the course in the next day or so. Occasionally courses may have requirements or other considerations related to course materials and these may also require approval.

Course Welcome Email

Once you register for a course, you will receive a Course Welcome email in your myTRU email. The welcome email contains important information about your course – especially note the Cancellation, Withdrawal and Course End dates and the Moodle access information. It is a good idea to print and/or retain a copy of your Course Welcome email to reference when necessary.

Detailed Course Descriptions

Please consult TRU-OL’s calendar descriptions. The course description includes course cost, detailed course content, course requirements and prerequisites. Prerequisites are typically self-declared by students and are important to ensure that courses are taken in an appropriate sequence and that students have the appropriate knowledge to be successful. Cost for paced courses is only displayed when the course is open for registration.

Enrolling in a Course versus Enrolling in a Program

Students can enrol in TRU-OL courses at any time and do not have to be registered in a program to take a course (some courses require approval for registration). If students want to complete a TRU-OL program, it is strongly recommended that they gain admission to the program first before registering for courses in order to receive a program plan and assistance from their program advisor regarding course selection. Apply for admission to a program.

Extensions

Students in a self-paced course who need additional time to complete the course may apply for a course extension by submitting a Course Extension Request form. The form is available in myTRU under Open Learning Services, select Course extension request. In order to be eligible for an extension, students must have submitted one assignment, submitted the Course Extension Request form by their course completion date and have paid the required course extension fee. If the extension is approved, the student will be given 18 additional weeks to work on the course.

Fees – Extensions, Re-application

Full-Time versus Part-Time Status

Full-time status applies to those registered in a minimum of 9 credits (3 courses) per term. Part-time status applies to those registered in 6 credits (2 courses) per term. Students should plan on spending 10-15 hours of dedicated study time per week on each course. If a student is working or has other obligations, we recommend that they start with one or two courses. You can add more courses at any time.

Grade Point Average (GPA)

There are 3 different types of GPAs at Thompson Rivers University:

  1. Institutional GPA – This is a calculation of grades for all courses taken at TRU. It is the only GPA that shows on a student’s official TRU transcript and is considered the most important GPA.
  2. Transfer GPA – This is a calculation of grades from transfer courses that have been assessed (except for block transfers). The Transfer GPA includes all transfer course grades whether they have been used in your program or not. The Transfer GPA does not show on your official transcript and is only seen on your Unofficial Transcript in myTRU.
  3. Program GPA – This GPA only shows on a student’s TRU program plan (Degree Works) and is calculation of all the graded courses used in a student’s program. It is usually based on a combination of TRU and transfer course grades. The Program GPA is used to determine whether a student graduates with distinction.

See Grade Point Average for more information.

Graduation and Convocation

When you have met all program requirements, you must submit an application to graduate available through myTRU (under Academic Record). A grad audit will be done of your record so your credential can be awarded – this usually takes one week. Your parchment will be mailed to you within 5-10 business days.

Applications for graduation are processed on an ongoing basis throughout the year. Open Learning students are encouraged to attend in-person convocation ceremonies to celebrate their academic achievements. If you wish to attend TRU convocation in-person, you must apply by March 31 for the June Convocation or July 31 for the October Convocation.

Important Dates

Program Admission: TRU-OL admission is on a continuous basis so there are no deadline dates for admission.

Self-Paced course start dates: most TRU-OL courses are offered on a continuous registration model which means a student can register in and start a course at any time.

Paced course dates: There are a select number of paced courses that are offered on a semester basis. These courses generally start the first week of September, January, and May. Registration for these courses open approximately 6 weeks prior to the semester start.

Convocation application deadline: Students who want to attend the June Convocation must apply for graduation by March 31 or those who want to attend the October Convocation must apply for graduation by July 31.

International Transcript/Course Assessment

If you have taken courses at post-secondary institution outside of Canada or the United States, you will be required to have those courses assessed by an international credential evaluation service before you are admitted to your program. You may also be required to submit course outlines of the completed courses or a curriculum document for the previously attended program. These documents need to be in English or French. See Transfer Credit for more information.

IT Issues

For help with technology issues (myTRU or Outlook Mail) see IT Student Help or contact the IT Service Desk itservicedesk@tru.ca or 1-888-852-8533

Letters of Permission (LOP)

If you plan to enrol in a course at an institution other than TRU-OL for credit toward your TRU-OL program, you must complete a Letter of Permission (LOP) Request form prior to enrolling in the course. LOPs are issued on an academic year basis. See Student Forms to download a Letter of Permission form.

Official transcripts will be required upon completion of the LOP course. Once the transcript is received, your program plan will be updated to include the course. There is currently no charge for updating your transfer credit record and program plan provided your transfer courses have been pre-approved through a Letter of Permission.

Students who proceed without an approved Letter of Permission may find that the course does not meet their program requirements and/or that the course may not be applied to their TRU-OL program. In addition, they will be subject to a transfer credit assessment fee.

Prior Learning Assessment & Recognition (PLAR) Credits

The knowledge, skills, and abilities you have acquired outside of post-secondary education may be used to achieve academic credits. Volunteer and paid work, industry-based training, professional development workshops and seminars, continuing studies courses and private study can all be considered in an initial PLAR assessment. PLAR assessments are free for program students. Once the assessment is complete, a PLAR advisor will provide details regarding the cost and process of having the credits applied to your program. See PLAR: Credit for Life Learning for more information.

Recommended Prerequisite versus Required Prerequisite

TRU-OL aims to remove as many barriers as possible in pursuit of student success. Courses have self-declared prerequisites as students may have met the prerequisites in ways other than previous course work. In all cases, the prerequisites are listed on the detailed course descriptions so that students are prepared with the previous learning they should have. Students should take special note when a prerequisite is strongly recommended as it identifies specific knowledge required to be successful in the course. We strongly encourage students to make sure they have reviewed the prerequisites to ensure they meet them, in order to maximize success in their studies.

Residency Requirement

Residency requirements are the number of credits that you must complete at a post-secondary institution before you can graduate with a credential from that institution. Students can satisfy the residency requirements by taking the required number of courses through Thompson Rivers University (online/distance or campus) or by acquiring credit through PLAR: Credit for Life Learning.

The amount of coursework that must be taken at Thompson Rivers University (online/distance or campus) is specific to each TRU, Open Learning program and is stated in the program description. General residency requirements by credential (unless stated otherwise):

  • TRU-OL certificate program — residency requirement 6 credits.
  • TRU-OL diploma program — residency requirement 9 credits.
  • TRU-OL degree program — residency requirement 15 credits.

Resuming your Studies

Program status is considered active if a student engages in a program-related course, PLAR or transfer credit within a two-year time span. Students who have not completed a course within two years must reapply for program admission.

If your program status has become inactive and you need to reapply, in the comment section of the application you must note that you are reactivating your program. You will be required to pay a new application fee, reactivation fee and if applicable, a transfer credit fee (for any new transcripts). See Tuition and Fees for more information.

Changing your Program or Adding an Additional Program

Consult with an advisor if you want to switch to a different program or want to add an additional program. You must submit a new program application. In the comment section of the program application, you must note that you are either 1) changing your program or 2) wanting to remain in your current program in addition to adding a new program. You will be required to pay a new application fee and if applicable, a new program plan fee and/or transfer credit fee (for any new transcripts). See Tuition and Fees for more information.

Taking TRU Campus Courses

TRU-OL students may take campus-based courses. Before registering for campus courses, students must inform their OL Advisor to ensure prerequisites are met and that the course will be eligible for their program. The advisor will add a permit to enable online course registration. Campus-based courses have different course registration procedures, policies and regulations. See Course Registration for more information.

Transfer Credit

If you have taken a course(s) at another recognized college or university, you must order official transcripts from the institution and have them mail or email the official transcript directly to the address below. The course(s) will be assessed, and any applicable transfer credit will be applied to your program plan.

oladmissions@tru.ca
Thompson Rivers University
Enrolment Services
805 TRU Way
Kamloops, BC V2C OC8
Canada

You may be required to submit a course outline for past education or if you attended an institution outside of British Columbia. Your advisors will contact you by email if a course outline is required. It will take additional time to assess your course if a course outline is required. See Transfer Credit for more information.

TRU Program Plan (Degree Works)

A program plan is used to track your progress and guide you in course planning. The plan outlines your completed and remaining credits and requirements. In order to graduate from your program, you will need to meet the required number of credits and specific requirements of your program (shown as checkmarks on the program plan).

All TRU students can view their program plan using myTRU and selecting TRU Program Plan (Degree Works). Utilize the “What If” option to see how individual credits may apply in different programs or if a particular course will fit their current plan. See Degree Works (TRU Program Plan) for more information.

Updating Personal Information

Students can update their personal information using myTRU under Update your contact information.

Upper level (UL) versus Lower level (LL)

Courses numbered 1000-2000 are lower-level courses (1st and 2nd year) and are introductory-level. These courses should be completed first. Courses numbered 3000 (3rd year) are intermediate-level and courses numbered 4000 and above (4th year) are advanced and should be taken at the end of your program.

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