Frequently Asked Questions
When can we access the facility for decorating and/or rehearsal?
Your wedding coordinator will confirm this approximately 72 hours prior to your booking, as it depends on other functions that may have booked in the banquet room prior to your event. If the banquet room has not been rented to another group, then you will be able to set-up/decorate the day prior to your wedding. If the room is rented the day/evening before, you will have access to the room the morning of your event by 8 a.m.
When do we take our décor down?
Décor take-down must take place the night of your event, unless otherwise arranged with your wedding coordinator. The TRU Conference Centre is not responsible for anything left in the room and additional cleaning fees may apply if items are left behind.
Are we allowed to bring in candles?
Contained flame candles are allowed (tea light and votive) on guest tables and outside. No open flame candles or candelabras will be permitted. No more than five candles per table.
Who will provide flowers and wedding décor?
The TRU Conference Centre does not provide flowers or any wedding décor. Your wedding coordinator would be happy to recommend local vendors.
Can we bring in our own cake?
Yes, the TRU Conference Centre does not make wedding cakes so you are welcome to bring in your own. We also allow candy stations and popcorn bars.
Can our cake be stored at the venue overnight?
No. Unfortunately we do not have the refrigerator space for storing wedding cakes. Due to the capacity of our refrigerator, we do not allow cakes to be stored as there is a potential risk that the cake will be damaged.
Can I have my wedding ceremony at TRU as well?
Yes, the TRU Campus has the outdoor Horticulture Gardens, which makes for a beautiful location for an outdoor wedding ceremony. The Horticulture Gardens can be added to any package for $400. The Horticulture Gardens add-on includes the setup of up to 130 white folding chairs, a signing table with white linen and a DJ table. The Horticulture Gardens are confirmed for a maximum of three hours for your ceremony and photos. Our wedding coordinator can also recommend alternate outdoor locations on campus if the Horticulture Gardens are in use on your wedding date.
Can we bring in our own liquor?
Under the terms of the BC Liquor License Act, the TRU Conference Centre is prohibited from allowing any individual or group to provide outside alcohol at catered events. If you don’t find your favourite wine on our wine list, you can order it through our venue from the BC Liquor Store.
How long can guests stay at the venue?
At all of our on-site events, last call is 1 a.m., and the venue will close at 2 a.m.
Where can our guests park?
There are four parking lots near the Campus Activity Centre — J, K, N and H. Parking is free on weekends and evenings after 5 p.m. All reserved spaces are in effect seven days a week, 24 hours a day.Download a campus map
Where can our out-of-town guests stay?
For wedding accommodation rates, please inquire with the Residence and Conference Centre – Kamloops located on the campus of Thompson Rivers University. You can reach them at 250-852-6308 or email firstname.lastname@example.org for more information.
Start planning today. Our wedding coordinator will help ensure everything goes smoothly on your big day. For more information please contact Brielle Hwalstad at email@example.com.