Thompson Rivers University
Thompson Rivers University

Tests and Exams

These guidelines ensure that examinations are conducted in a fair manner and in accordance with TRU’s policy on Academic Integrity (ED-5-0) and Examinations (ED-9). Students, invigilators, interpreters, readers/scribes and all individuals assisting with exam accommodation are expected to be aware of, and comply with, these guidelines.

Policies

 How to book a test or exam

Students must be registered with Accessibility Services before booking a test or exam. All students who are newly registered with Accessibility Services must meet with an Accommodations Coordinator to go over the test and exam booking process. If, at any time, a student or faculty member has questions about the process they are encouraged to speak with a Coordinator.

 For a test (or class quiz)
  • Complete the test booking form online or by printing out the attached Exam Booking form and completing it and dropping it off at the Accessibility Services office.
  • Keep in mind that the Accessibility Services office is open Monday to Friday, 8 am – 4 pm and if your class’ exam is after 4 pm you must request an alternate time (see below) if you wish to write your test with Accessibility Services.
  • Important: tests and quizzes can be booked at the start of the semester based on your course outline but the latest the form can be handed in is 1 week before the test date.
  • After completing and handing in the booking form, provide your instructor with a test/exam envelope (at least one week before the test date).
  • If students do not provide their instructor with an envelope the exam will not be delivered to Accessibility Services and it will be assumed that they are writing with their class.
 For final exams
  • Complete the final exam booking form online or by printing out the attached Final Exam Booking form and completing it and dropping it off at the Accessibility Services office.
  • The latest the form can be handed in is 3 weeks before the last day of classes.
  • Keep in mind that during final exams, Accessibility Services is open Monday to Friday, 8 am to 9 pm and Saturday 9 am – 6:30 pm.
  • After completing and handing in the booking form, provide your instructor with a test/exam envelope (at least one week before the test date).
  • If students do not provide their instructor with an envelope the exam will not be delivered to Accessibility Services and it will be assumed that they are writing with their class.
 Incomplete forms and forms received past the deadline
  • Incomplete booking forms will not be accepted.
  • We inform all instructors when a test or exam has been booked late so that they are aware that you will be writing with the class and therefore do not need to deliver a test/exam to our office.
  • It is very important that you speak with your instructor to confirm the duration of your test/exam. Under booking or overbooking could impact your time allocation or another student’s ability to book their test/exam.
  • If tests/exams are scheduled after Accessibility Services office hours please ask to speak with an Accommodations Coordinator prior to handing in the booking form.
 Alternate times
  • If the scheduled test/exam time conflicts with another class or with our office hours, students will need to inform Accessibility Services and their instructor as soon as possible so an alternate time can be agreed upon.
  • An instructor’s signature approving the alternate time is required if there is no overlap with the class exam start time.
  • To maintain the integrity of the test/exam and to avoid the potential for anyone to pass information along to other classmates, no student will be allowed to leave the Accessibility Services area until the 15 minutes after the class start time. Due to this, we recommend that you bring along study/reading materials to pass the time should you finish early.
 General test and exam guidelines

For Exam Guidelines please see attached document: Exam Guidelines

 For faculty

A student has exam accommodations. What is my role in accommodated exams?

  • The student will provide you with an exam envelope. Please complete the “Instructor” section. Note that “duration” refers to how long the exam is designed to take – not how long you are giving the class to write. If you are including extra time as per universal design, please only indicate how long the exam is designed to take.
  • Deliver the exam in the envelope to Accessibility Services, Old Main room 1631 between 8 am and 4 pm Monday – Friday, or use the drop-box on the door. Exams can be e-mailed to as@tru.ca a minimum of 24 hours prior to the scheduled exam date.
  • Please pick up the exam as soon as possible after it has been written. If you prefer to have Accessibility Services return exams via inter office mail, please email as@tru.ca to make arrangements.
  • Please be flexible in allowing students to write at alternate times, when necessary (e.g. exam time falls outside of Accessibility Services’ regular hours).

Accessibility Services is not responsible for lost, stolen, or misplaced exams.
Please visit FAQs for Faculty for more information.

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