Standard Procedures
To order goods and services, complete a Web Requisition and submit it to Purchasing.
Filling out a Web Requisition:
Go to myTRU.ca and log in. Click on the "Employee Resources Tab" and on the right side of the page, click "FAST Webreq".
This will bring you to the main Webreq home page. On the right side of this page under "Applications", click Web Requisitioning". On this page, click "New Requisition" to begin your order. Please watch the Tutorial under the "Help" tab. If you are still having issues, call Purchasing at local 5384.
Ship To and Building/Room
These 2 sections need to be filled out with where you want your order send to (ie. Williams Lake campus or Main campus) and what the building or room number is.
Date Req'd
The "Date Req'd" line should be filled in with a reasonable date.
Selected Vendor
The Selected Vendor is filled in only if you know where the needed items can be purchased. We will try to use this vendor if prices are comparable to those offered by other sellers.
Attachments/Quotes
Click the small paper clip icon beside the blue question mark icon to access attachments/Quotes. This is where you will attach any scanned backup that Purchasing will require to process your order.
Comments
The Comments section of the form should be filled in as specifically as possible. For example, if you wish to order a desk, it would be rather vague to request "1 desk" when you really would rather have "1 double pedestal, 30" x 60", 2-drawer steel desk of medium quality". If you have seen the items you wish to order in a vendor's catalogue, mention the catalogue, the page number and even the vendor's product code. We may not necessarily purchase from this source, but this information will certainly give us specific instructions as to what you desire.
Item Commodity Description
If you know the commodity code, please enter it in. Be as detailed as you can about the item you wish to order. Fill in the quantity/Unit and Unit price to get the final amount.
Accounting line for Commodities
Fill in the Fund, Orgn, Acct, Prog (999999) and Actv (if you have one) and click the save icon on the right side of the code line.
Remember to hit the SAVE button on the right side of the Web Req page or some of your information may be lost.
Send for Approval
To send to a supervisor for approval, click the blue box at the bottom left of the screen. In the "Employee" box find the person's name you need, and hit the "Submit" button on the bottom of the page. If you have signing authority, simply click the box beside "send directly to Purchasing".
In Purchasing, we do not have the time to determine if the account coded is one that can be properly used to make such purchases. We believe the accuracy of the account number is the responsibility of the signator.
Shredding
Thompson Rivers University offers two options for "Shredding"
The company that services the university at the present time is Iron Mountain. You can checkout their website at www.ironmountain.com.
Iron Mountain comes on campus on a regular basis.
- Individual Departments:
The service would require a locked console be placed in your area. Documents for shredding are put in this locked container and a schedule is set for shredding on-site. This can be set on a weekly, bi-weekly or the flexibility of up to every 8 weeks. Please refer to p drive:/shredding brochure to view the containers that are available. The capacity of the Executive Consoles is approximately 80-100 lbs.
There is a minimum charge of $50.00 for Executive consoles & $15.00 for each additional bag.
- Stores - Pickup:
We also offer pick up of various amounts of shredding for a "general purge" about four times per year. The sealed boxes are picked up as per your instructions, and when we have a pallet of shredding we request a truck to come onsite to shred.
For this service, please:
Box up the items you want to go to shredding
- Shredding to be placed in closed box. (Copy paper boxes are a perfect size, with the lid on)
- CLEARLY MARK BOX FOR "SHREDDING"
- Fill out an IDI, coded and signed by appropriate signing authority
- Attach IDI to shredding box
- Call Stores and advise them where the shredding is located for pickup.
You will be charged back for this service when shredding is completed and we are invoiced.