Procedures Manual - Non-Reimbursable Travel Expenses

• Interest charges on outstanding charge card balances
• Insured losses to vehicles
• Parking and traffic fines
• Personal expenses including kennel fees, travel, accident and life insurance, movies, mini-bar charges
• Expenses of family members unless pre-authorized as TRU business
• Expenses for failure to cancel transportation or hotel reservations
• Passport expenses
• Excess personal baggage
• Joint Expenses - Combining TRU Travel with Personal Travel:

  Before travellers take indirect routes to their destination (interrupting business portions of a trip for personal travel or vice versa), the administrative head and the traveller must agree on a fair allocation of expenses for the trip.  In any event, TRU's portion is limited to expenses for travel, accommodation, food, and other expenses that would have been charged had the interruption not occurred.

• Business Class Auto Insurance Reimbursement

  Thompson Rivers University annually purchases an ICBC insurance policy to provide coverage for employees who may be unexpectedly called upon to use their personal vehicles for business purposes on TRU's behalf.  Coverage is provided for anticipated business use over and above the 6 times per calendar month permitted under the driving to/from work rating (rate classes 002 and 003), but is limited to a total of 1600 km per employee per year.  With this special business policy in force, employees will not be required to rate their vehicles in rate class 007 for business use, provided that the 1600-km limit is not exceeded.