Procedures Manual - Contracts - Completion of PSAs

Keeping in mind that PSAs contain language that protect the institution from liability, please try to ensure that the contractors have signed off and that the contracts reach the Purchasing Department before the scheduled event takes place.

1. The PSA contract and GST declaration form are located on the Finance website under "Forms".  Should more space be required on the PSA form to outline Schedules A and B, submit these as attachments.  Submit two copies of the signed PSAs to Purchasing for processing along with the GST declaration form.
2. Please ensure that the names on the contract and invoice match, i.e. don't contract with an individual if a company will be sending the invoice.
3. Normally, a professional fees code should be used, with the exception of tutoring or curriculum development projects. Please don't use a code that pertains to conventional instruction.
4. Please ensure that the contractor and Dean, Director, or VP has signed the PSA before it is submitted in duplicate to Purchasing for approval and processing.
5. Remind the contractor that they must submit an invoice for payment. Invoices should be sent to the respective contract manager, so he/she can indicate, in writing and with a signature, that the work has been performed to their satisfaction and authorizing payment. The PSA number should be noted on the invoice.  A cheque will be issued within 30 days from the date of the invoice.